Introduction: ERPNext Implementation for manufacturer of industrial

Optima Door Asia, based in Pune, Maharashtra, is a leading manufacturer of industrial, refrigerating, freezing, fast, indoor, and clean room doors. Serving India and Asia, the company is known for high-quality products and precise engineering. As the business expanded, managing complex production, multiple product lines, and large-scale operations became challenging. To streamline processes, Optima Door Asia implemented the ERPNext manufacturing module , a robust enterprise resource planning system.

Why ERPNext?

ERPNext is an open-source ERP platform renowned for its modular structure, flexibility, and integration capabilities. It allows businesses to manage multiple functionsCRM, manufacturing, sales, accounting, HR, and more through a unified system. For a manufacturing company like Optima Door Asia, ERPNext software provider the perfect solution to centralise operations and improve productivity.

Modules Implemented at Optima Door Asia

1. CRM (Customer Relationship Management)

• Centralized customer database for leads and inquiries.
• Streamlined communication and follow-ups.
• Improved conversion rates and customer satisfaction.

2. Sales and Purchase Management

• Automated order processing and purchase requisitions.
• Real-time inventory tracking for accurate procurement planning.
• Reduced lead times and improved fulfillment accuracy.

3. Manufacturing and MRP

• Management of 20,000+ Bills of Materials (BOMs) and 54 finished goods.
• Material Requirements Planning (MRP) for efficient production scheduling.
• Real-time tracking of work orders and job cards for smooth shop-floor operations.

4. Quality Management

• Standardized quality checks at every stage of production.
• Detailed inspection records to ensure product consistency.
• Reduced defects and enhanced customer trust.

5. Project Management

• Monitoring of project timelines, resources, and costs.
• Efficient allocation of manpower and materials.
• Transparency in project delivery and accountability.

6. HRMS & Payroll

• Centralized employee records, attendance, and leave management.
• Automated payroll processing compliant with statutory regulations.
• Enhanced employee satisfaction and transparency.

Custom Features for Operational Efficiency

Optima Door Asia further enhanced ERPNext with custom notifications via:

• WhatsApp – Instant updates for critical operations.
• Email – Formal alerts and reporting.
• SMS – Immediate on-the-go notifications.

These customizations enabled real-time decision-making and improved communication across teams.

Business Benefits Achieved

• Increased Productivity: Automation reduced manual effort.
• Data-Driven Decisions: Real-time insights improved forecasting and planning.
• Operational Transparency: Visibility into sales, inventory, and production.
• Scalability: ERPNext supports business growth across India and Asia.
• Customer Satisfaction: Faster deliveries, consistent quality, and improved service.

Technology Stack

• ERP Platform: ERPNext (Open-Source ERP).
• Custom Integrations: WhatsApp API, Email automation, SMS gateways.
• Modules Deployed: CRM, Sales, Purchase, Manufacturing, Quality, HRMS, Payroll, Project Management.

Conclusion

Optima Door Asia’s ERPNext implementation demonstrates how modern manufacturers can leverage technology to optimize operations, streamline production, and enhance customer experiences. By integrating all key business functions into a single platform, the company has achieved operational efficiency, improved decision-making, and positioned itself for future growth in the industrial doors sector.

ERPNext has provided the foundation for innovation, transparency, and scalability, making Optima Door Asia a technology-driven leader in the manufacturing industry.