Turn every guest stay into a smooth, well-run hotel experience
Manage room bookings, front-desk check-ins, dining and events from one dashboard, so your team focuses on hospitality instead of hopping between systems.
- Paying 15–30% commission on OTA bookings
- Front desk, restaurant and billing in separate systems
- Guest requests lost between shifts
Updated just now
| Guest | Room | Stay | Status |
|---|---|---|---|
| Aarav Mehra | 204 Deluxe | 2 nights | Checked in |
| Sophie Martin | 311 Suite | 4 nights | Arriving 14:00 |
| Rahul Verma | 108 Standard | 1 night | Payment due |
| Lena Fischer | 402 Villa | 3 nights | Confirmed |
| Omar Haddad | 215 Deluxe | 2 nights | Checkout 11:00 |
Commission, double entry and guest requests lost between shifts
Independent hotels lose margin to OTAs and time to disconnected systems. Direct bookings and one guest record change both.
commission is what independent hotels typically pay OTAs per booking
Source: Preno, OTA commission guideA 40-room hotel at 65% occupancy and ₹4,000 average room rate
Assumptions
- Average OTA commission of 18%
- Assume 10% of bookings move from OTAs to direct
Run your hotel & hospitality property on one system
What changes with Involve Hotel Management.
All 20 modules connected, no separate tools.
One login, one database, every location.
Know what is happening today, not at month end.
No per-user fees as you grow.
Staff and managers work from their phones.
Our team configures, trains and supports you.
See Hotel Management before you talk to anyone
Click through the main modules. Then book a live demo and we will show them working on your own process.
Unlimited room types with capacity, pricing, photos and tax rules, and a booking engine that prevents double bookings.
- Real-time availability
- Automatic taxes, discounts and fees
- Bulk room updates
Guest details, special requests, IDs and payment history, with check-in, room assignment and checkout.
- Guest profiles and requests
- Check-in and checkout
- Customer account portal
Banquets, conferences and functions planned in the same system, with a digital restaurant menu charged to the room.
- Event and venue booking
- Restaurant menu management
- Charges posted to folio
Vendor and corporate contracts with renewal dates, licences and guest paperwork, and assets tracked room by room.
- Contract renewals
- Secure document store
- Room-wise asset register
Parking slots assigned on arrival and freed at checkout, and safe-deposit lockers with a clear digital trail.
- Slot assignment per guest
- Locker and deposit records
- Visitor log
Every charge and expense balanced in double-entry books, with revenue analytics ready for month end.
- Double-entry ledger
- Revenue dashboard
- Coupons and promotions
Built for every type of hotel and hospitality property
From serviced apartments and holiday homes to retreats and eco-lodges, manage bookings, rooms, guests and stays.
Serviced Apartments
Furnished apartments, long stays, availability and payments.
Holiday Homes
Vacation bookings, pricing, guests and online reservations.
Hostels & Dormitories
Shared beds, room capacity, bookings and availability.
Guest Houses
Reservations, guest records, pricing and daily operations.
Resorts & Retreats
Room inventory, stays, amenities and packages.
Farm Stays
Countryside stays, guests and seasonal pricing.
Heritage Properties
Historic rooms, bookings and guest experiences.
Corporate Housing
Corporate stays, availability, payments and records.
Your front desk shouldn't run on paper and memory
Rooms in a register, bookings by phone, requests passed on verbally. Every shift handover risks a missed payment, a double booking or a forgotten request.
Nobody knows which rooms are ready
Housekeeping, reception and bookings each keep their own version of the truth.
Guest details live in a dozen places
Booking notes, ID copies, dining bills and complaints never meet in one record.
Money leaks between departments
Restaurant, events, parking and room charges get reconciled by hand at month end.
Follow-ups depend on memory
Confirmations and feedback only go out when the desk is free, which is never.
One system replaces all of it: rooms, guests, restaurant orders, events, parking, accounting and guest follow-ups, from one login.
Guests feel looked after before they arrive
Confirmations, reminders and thank-you messages reach guests on WhatsApp automatically, while your desk handles the conversations.
Reminders that fire on their own
Arrivals, overdue payments, contract renewals and pending tasks trigger alerts automatically.
Feedback you can act on
Post-stay feedback emails go out after every checkout and build a record of guest satisfaction.
A visitor log you can trust
Every non-guest visitor signed in with name, purpose, host and badge number, searchable any time.
Hotel room management, in detail
The core module handles bookings, rooms, finances and guest interactions, with real-time updates, detailed reports and a booking website for guests.
Smart booking system
Create, change and track reservations in real time with accurate room prices, fees, discounts, taxes and payment updates.
- Real-time availability
- Automatic pricing with taxes
- No double bookings
Room and inventory control
Unlimited room types with capacity, pricing and photos, organised by destination with automatic tax rules.
- Detailed room type settings
- Bulk updates
- Featured premium rooms
Seamless booking website
Mobile-friendly portal with search by date, guests, destination and price, and secure payment in a few minutes.
- Advanced search filters
- Rich room pages with reviews
- Quick secure checkout
Customer account portal
Guests see booking history, upcoming stays and saved payment methods, and leave post-stay reviews.
- Booking history and profile
- Saved rooms and payments
- Post-stay reviews
Discover your ideal room
Rich room presentations with galleries, amenities, ratings and transparent per-night and total pricing.
- Photo galleries
- Amenities and reviews
- Clear total cost
Guest communication
WhatsApp alerts, automatic reminders and post-stay feedback emails keep guests informed without manual work.
- Arrival and payment reminders
- Feedback after checkout
- WhatsApp notifications
A modern hotel website for bookings
A polished, mobile-friendly site that shows room types, amenities and live availability while accepting reservations and enquiries around the clock.
- Room types with photos and amenities
- Live availability and coupons
- Reviews and blog built in
20 modules. One complete hotel system.
Every module is included in one purchase: one login, one platform, nothing extra to buy.
Hotel & Room Management
Room inventory, bookings, front-desk check-ins and checkouts.
Host & Manage Hotel Events
Banquets, conferences and functions without a separate diary.
Keep Every Document Within Reach
Licences, guest paperwork and records found in seconds.
Run Your Restaurant Menu
Dishes, prices and menu updates managed alongside rooms.
Vendor & Corporate Contracts
Supplier deals and corporate agreements with renewal dates.
Keep Hotel Assets Organized
Furniture, appliances and equipment tracked room by room.
Every Booking on One Calendar
Bookings and schedules on one calendar with Google Calendar sync.
Automatic Alerts on WhatsApp
Alerts for the events you switch on, sent where your team reads them.
Never Miss a Follow-Up
Reminders for arrivals, payments, renewals and pending tasks.
Turn Feedback Into Better Stays
Ratings and comments after every stay.
Keep Every Activity Accountable
A timestamped record of every action in the system.
Double-Entry Accounting
Every charge and expense balanced, ready for month end.
Guest Parking Without Chaos
Slots assigned on arrival, tracked to the guest, freed at checkout.
Secure Lockers & Safe Deposits
Guest valuables stored and returned with a clear trail.
Know Every Visitor
Non-guest visitors logged: in, out and who they met.
Smart Dashboard Analytics
Live revenue, bookings and activity across the hotel.
AI Business Advisor
AI recommendations and business-health alerts.
Smart Reports
Reports on room bookings, restaurant sales and revenue.
Notice Board
Hotel announcements, service standards and desk rosters.
Suggestion Box
Anonymous guest and staff feedback to improve service.
A clean screen for every desk in your hotel
An operational view for front-desk staff, analytics for managers and financial clarity for owners.
Updated just now
| Guest | Room | Stay | Status |
|---|---|---|---|
| Lena Fischer | 402 Villa | 3 nights | Confirmed |
| Omar Haddad | 215 Deluxe | 2 nights | Checkout 11:00 |
| Priya Nair | 120 Standard | 5 nights | Checked in |
| Aarav Mehra | 204 Deluxe | 2 nights | Checked in |
| Sophie Martin | 311 Suite | 4 nights | Arriving 14:00 |
Updated just now
| Guest | Room | Stay | Status |
|---|---|---|---|
| Omar Haddad | 215 Deluxe | 2 nights | Checkout 11:00 |
| Priya Nair | 120 Standard | 5 nights | Checked in |
| Aarav Mehra | 204 Deluxe | 2 nights | Checked in |
| Sophie Martin | 311 Suite | 4 nights | Arriving 14:00 |
| Rahul Verma | 108 Standard | 1 night | Payment due |
Updated just now
| Guest | Room | Stay | Status |
|---|---|---|---|
| Priya Nair | 120 Standard | 5 nights | Checked in |
| Aarav Mehra | 204 Deluxe | 2 nights | Checked in |
| Sophie Martin | 311 Suite | 4 nights | Arriving 14:00 |
| Rahul Verma | 108 Standard | 1 night | Payment due |
| Lena Fischer | 402 Villa | 3 nights | Confirmed |
Updated just now
| Guest | Room | Stay | Status |
|---|---|---|---|
| Aarav Mehra | 204 Deluxe | 2 nights | Checked in |
| Sophie Martin | 311 Suite | 4 nights | Arriving 14:00 |
| Rahul Verma | 108 Standard | 1 night | Payment due |
| Lena Fischer | 402 Villa | 3 nights | Confirmed |
| Omar Haddad | 215 Deluxe | 2 nights | Checkout 11:00 |
Updated just now
| Guest | Room | Stay | Status |
|---|---|---|---|
| Sophie Martin | 311 Suite | 4 nights | Arriving 14:00 |
| Rahul Verma | 108 Standard | 1 night | Payment due |
| Lena Fischer | 402 Villa | 3 nights | Confirmed |
| Omar Haddad | 215 Deluxe | 2 nights | Checkout 11:00 |
| Priya Nair | 120 Standard | 5 nights | Checked in |
Updated just now
| Guest | Room | Stay | Status |
|---|---|---|---|
| Rahul Verma | 108 Standard | 1 night | Payment due |
| Lena Fischer | 402 Villa | 3 nights | Confirmed |
| Omar Haddad | 215 Deluxe | 2 nights | Checkout 11:00 |
| Priya Nair | 120 Standard | 5 nights | Checked in |
| Aarav Mehra | 204 Deluxe | 2 nights | Checked in |
Updated just now
| Guest | Room | Stay | Status |
|---|---|---|---|
| Lena Fischer | 402 Villa | 3 nights | Confirmed |
| Omar Haddad | 215 Deluxe | 2 nights | Checkout 11:00 |
| Priya Nair | 120 Standard | 5 nights | Checked in |
| Aarav Mehra | 204 Deluxe | 2 nights | Checked in |
| Sophie Martin | 311 Suite | 4 nights | Arriving 14:00 |
SaaS tools, high-end licensed suites, or Hotel Management?
Most businesses we meet have tried one of the first two. Here is how they compare.
A separate subscription for CRM, accounts, HR, inventory and support.
- Per-user fees for every tool, rising every year
- Data split across apps that don't talk to each other
- Workarounds in Excel to join it all up
- Nobody owns the whole picture
Large ERP suites from global vendors, set up by big implementation partners.
- High licence and implementation cost before go-live
- Projects that run for many months
- Every change needs a consultant
- Features you pay for and never use
Ready software from Involve, set up around your process and run by our team.
- One system for the whole business
- One price for the whole business, unlimited users
- Live in weeks with a phased rollout
- Changes and support from the team that built it
| Many SaaS tools | High-end licensed suites | Hotel Management | |
|---|---|---|---|
| Cost model | Per user, per app, per month | Licences, implementation and yearly maintenance | One price for the business, unlimited users |
| Cost as you grow | Rises with every new user and app | Rises with users, modules and partner days | Stays predictable |
| Fit to your process | You adapt to each tool | Fits after costly customisation | Configured for your process |
| Time to go live | Fast per tool, slow to join up | Often many months | Weeks, phase by phase |
| Data in one place | No, split across tools | Yes | Yes |
| Changes and support | Vendor tickets for each app | Partner consultants, billed by the day | Our in-house team, in your time zone |
| Your branding | No | Limited | Yes |
| Demo before buying | Trials per tool, on your own | Usually a standard sales demo | Guided demo set up around your process |
General comparison of typical approaches, not of a specific vendor.
Involve Hotel Management vs the usual options
How we compare with the usual options.
| Involve Hotel Management | Generic ERP / accounting | Spreadsheets & WhatsApp groups | |
|---|---|---|---|
| Built for hotel & hospitality propertys | Needs customisation | ||
| All branches in one system | |||
| Pricing model | Setup + monthly plan, unlimited users | Per user per month | Free, but manual |
| Mobile access for staff | Varies | Chats only | |
| Real-time reports | |||
| Set up and supported by a team | Via partners |
General comparison. Features vary by product and plan.
Live on Hotel Management in four simple steps
-
1
Book a live demo
30–45 minutes on your process, not a generic tour.
Day 1 -
2
We map and configure
Modules, roles, approvals and reports set up for you.
Week 1–2 -
3
Migrate and train
Your data moved and checked; every team trained.
Week 2–4 -
4
Go live with support
Hypercare after launch, then monthly support.
Week 4+
Screens from projects we built and run
Taken from live client systems. Client data is masked. Open any project to see the problem, what we built and the result.
Related projects: bookings, guests and payments
Real projects from our clients and products, with the problem, what we built and the outcome.
BMD & Sattvam
BMD Counseling & Sattvam Ayurveda
Healthcare and wellness
n8n WhatsApp automation for patient consultation scheduling, recurring medicine reminders, and clinical operations.
GoodLuckTaxi
GoodLuckTaxi.com
Cab and tour booking platform
Cab and tour booking platform with automated driver allocation and commission payout via n8n workflows.
A registered, certified company behind every product
Involve Digital Technologies Private Limited builds, hosts and supports these products from Nashik, with teams for the UK and the UAE.
The team you will actually work with
No hand-offs to freelancers. The people below lead the audit, the build and the support, from our Nashik office.
Meet the full team
NK
SK
UW
MR
NC
Six commitments, in writing, before you sign
They are part of every proposal for Hotel Management. After go-live you also get 30 days of free hypercare: anything we built that does not work as agreed is fixed at no cost.
The price in your signed scope is what you pay. Any change needs your written approval first.
The written audit summary is yours to use with any vendor, with no obligation to hire us.
Weekly demos and a written update, so you always know what is done and what is next.
Full source and data export at any time. No lock-in, no hostage hosting.
Every message answered within one business day, with faster response times on Manage plans.
We sign your NDA, or ours, before we see your systems or data.
The complete Hotel Management Suite, set up and run for you
All 20 modules are included in one suite. Pricing has two simple parts: a one-time setup fee to get you live, and a monthly maintenance plan that keeps everything running. We share a fixed quote after a short requirement call.
One-time setup
Everything needed to launch on your own brand.
- Installation on our managed cloud or your server
- Company, branch, user and role setup
- Your logo, colours and domain
- Data migration from Excel, Tally or your old system
- Team training and go-live support
- Agreed customisation in the project scope
Monthly maintenance
One plan that covers the running costs.
- Domain and SSL certificate
- Cloud hosting with daily backups
- Unlimited users, no per-user fees
- Software updates and security patches
- Priority support by phone, email and WhatsApp
- Uptime and performance monitoring
Customisation and add-ons
When your business needs more.
- New modules, fields, reports and workflows
- Integrations with payments, WhatsApp, Tally or your ERP
- Android and iOS mobile apps
- Dedicated developer hours
Taxes extra. The quote depends on the modules you need, number of branches, data migration and customisation.
See Hotel Management working on your process
A 30–45 minute live demo with our product consultant. We start with your needs, show the screens that matter to you and explain how we would customise Hotel Management for your business.
- Tell us about your business Your team, your process and what isn't working today.
- We tailor the demo We set up the modules and examples that match your work.
- See it live and get a plan A walk-through, your questions answered, and a written plan with a fixed quote.
Your hotel management software is one click away
One setup to go live, one monthly plan to keep it running. Installed, branded and supported by Involve Technologies.
- One-time setup and training
- Monthly hosting, domain and support
- Unlimited users
- Priority support
Frequently asked questions
Does it include a booking website?
Yes. A branded, mobile-friendly site shows rooms, amenities and live availability and takes bookings with secure payment.
Can restaurant and parking charges go to the room?
Yes. Restaurant orders, parking, lockers and events post to the guest folio, so checkout is already totalled.
Can it connect to OTAs like Booking.com?
Channel manager integration can be added as customisation. We scope it during the requirement call.
Can we run several properties?
Yes. Each property keeps its own rooms, rates and staff, with group-level reporting for owners.
How is the software priced?
A one-time setup fee covers installation, configuration, branding, data migration and training. After go-live, a monthly maintenance plan covers domain, hosting, SSL, backups, unlimited users, updates and support. We share a fixed quote after a short requirement call.
Is there a per-user charge?
No. Unlimited users are included in the monthly plan, so you can add staff, branches and clients without the bill changing.
Can you customise it to our process?
Yes. Our in-house developers add fields, workflows, reports, integrations and new modules. Customisation is scoped and quoted separately.
Can you move our existing data?
Yes. We migrate masters and opening balances from Excel, Tally or your current system as part of setup, and check the figures with you before go-live.
Who owns our data?
You do. The system runs on a dedicated server for your business on our managed cloud, or on your own server if you prefer, and you can ask for a full export at any time.
How long does it take to go live?
Most standard rollouts go live in 2 to 6 weeks, depending on modules, branches, data migration and customisation. The timeline is fixed in the quote.
Why businesses choose Involve Technologies
Software, AI and platforms are only half of it. The other half is the team that sets them up for your business and keeps them running.
We audit, build, migrate, train and support. You deal with one team from first call to monthly support.
Our own developers customise and extend what we deliver, so changes do not wait on an outside vendor.
Scope, timeline and monthly plan are written down before work starts.
Hands-on training for admins and staff in English, Hindi and Marathi.
Dedicated environments, backups and full data export whenever you need it.
A monthly Manage plan with a named team that knows your setup.
Let's talk about Hotel Management Software
Tell us what you need in four quick steps. You get a reply from a consultant, not an auto-responder.
- Free 45-minute discovery call
- Indicative quote on the call
- Mutual NDA on request